The Cordova Center Coordinator is responsible for full scope of Cordova Center events, activities, and meetings. This includes scheduling, managing, and coordinating events; implementing programming goals and objectives; and performing a variety of administrative and professional tasks in support of assigned area of responsibility.
CLASSIFICATION: FULL-TIME, OVERTIME EXEMPT, SALARIED
SALARY: $63,856.12 – $79,238.12 DOE
HOURS: MON-FRI, Occasional evening and weekends are required.
QUALIFICATIONS: Four years of increasingly responsible community service, recreational, or social activity experience; including one year of administrative/supervisory responsibility.
PREFERED QUALIFICATIONS: (A) Bachelor’s degree in hospitality; Event Management, Event Planner, Hospitality administration, Tourism, Hotel Management, or Restaurant Management. (B) Two years’ experience managing the use of a facility to include scheduling, billing/invoicing, maintenance, and marketing.
DUTIES:
- Schedule, manage, and coordinate Cordova Center activities and events. Identifies the proper resources and temporary staffing needs for events.
- Provides information and assistance to all inquiries and users of the facility.
- Responsible for supervising and scheduling Cordova Center temporary staff, which includes prioritizing and assigning work; ensuring temp staff is trained.
- Completes and manages administrative tasks to carry out facility use, which includes developing and providing quotes to users; tracking applications and Conditions of Use forms; invoicing for facility use; and receiving payments.
- Communicates and collaborates on all scheduled events and needs with staff, which may include Superintendent of Facilities, City Clerk, Museum and Library Director, Public Works Director and City Manager.
- Ensure events are compliant with any City, State or Federal policies or regulations that would apply to the type of event being held.
- Support facility users with events by conducting walk through in advance of event, coordinate set up of needed equipment, furniture, and items; and schedule walk through upon event completion.
- Assists and supports general audio/video needs throughout the Cordova Center.
- Maintains proper record of the use of the facility to create quarterly reports to submit to the City Clerk for council packets.
- Responsible for the development and administration of assigned budget; submits budget recommendations; and monitors expenditures.
- Develops, maintains and updates memorandums of understanding (MOUs) with community partners and users of the Cordova Center.
- Collaborates Cordova Center conference marketing and logistics with the Chamber of Commerce.
- Serves in the role of a customer service agent, assisting with meeting and conference logistics while addressing any concerns or complaints with their event.
- With the assistance of the Superintendent of Facilities, oversees the maintenance of equipment, furnishings, and basic needs/repairs, including the use and security of the Cordova Center.
TO APPLY: Download a City application and complete job description, which includes necessary knowledge, skills, abilities and working conditions. Interested individuals should submit a City application to Human Resources, humanresources@cityofcordova.net. Applications accepted until position filled.
THE CITY OF CORDOVA IS AN EQUAL OPPORTUNITY EMPLOYER